1. Session / User
Session details remain in this browser. This module also reads the shared Vanguard Command AOI if it exists.
2. Incident Context
Set the incident record that will drive assignments, forms, logs, and exports.
3. Module 4 Capability Summary
Response Dashboard
Operational summary for the selected AOI, incident, and operational period.
Current Incident Personnel — Position / Function / Person
Incident-first staffing for the selected incident and operational period. Everyone assigned remains visible whether online or offline; Vanguard Command presence and contact channels are overlaid to show how they can be reached.
| Person | Position / Function | Organization | Assignment Status | Operational Period | Reports To | Vanguard Command Status | Contact |
|---|---|---|---|---|---|---|---|
| Checking current incident staffing… | |||||||
Other Organization Members Online — Not Assigned to This Incident
| Person | Organization Position | Organization | Current Vanguard Command Area | Contact |
|---|---|---|---|---|
| Checking organization presence… | ||||
Former / Checked-Out Incident Personnel
Retained after departure for clarification, documentation, handoff, AAR, and follow-up. Checked-out personnel are not represented as current incident staff.
| Person | Former Position / Function | Organization | Final Status | Operational Period | Reported To | Checked Out | Contact |
|---|---|---|---|---|---|---|---|
| Checking former incident personnel… | |||||||
Current Critical Items
| Priority | Item | Owner | Due | Status |
|---|
Documentation Health
Incident Setup
Shared Context
This module reads AOI and can later read organizations, live findings, maps, and coordination-call assignments from the full program.
Incident Context Summary
ICS 300/400 Command & Planning Controls
Operational guardrails for expanding and complex incidents. These checks support NIMS/ICS practice but do not replace AHJ policy, qualified incident leadership, or agency-specific procedures.
Delegation of Authority
Document the authority and constraints given to Incident Command when a formal delegation is appropriate.
Unified Command Governance
When Unified Command is used, document the participating authorities and the common decision process.
Transfer of Command
Use a documented briefing and effective time whenever command changes.
Complexity & Organization Expansion Indicators
Indicators prompt consideration of additional Command/General Staff, branches, Unified Command, IMT support, or Area Command. They do not automatically change command.
Operational Period Planning Cycle (Planning P)
Track the standard planning cycle for the active operational period. Scenario-specific meetings may be added, but they should not replace the core cycle for an expanding/complex incident.
| Planning Step | Status | Completed / Updated | Action |
|---|
Assignment / Span-of-Control Review
Task / IAP Readiness Review
Operational Period Management
Create, clone, lock/finalize, and review periods. Periods preserve objectives, assignments, and resources.
Timeline
Workflow & Task Management
Tasks may be tied to ICS 202 objectives and operational periods. Missed deadlines automatically flag escalation.
| Priority | Task | Owner / Unit | Where | Due | Status | Escalation | Actions |
|---|
Red Cross Partner Suggestions
Match incident or threat needs to the 98 organizations in the American Red Cross national partner repository.
Suggested Organizations 0
| Organization | Suggested Function | Why It Matched | Red Cross Function Areas | Actions |
|---|---|---|---|---|
| No suggestions generated. | ||||
My Incident Assignments
See every position/function assigned to you for this incident in one place. Choose the workspace Vanguard Command should open first, edit a current assignment, or remove an outdated assignment.
| Primary | Position / Function | ICS / Organization Placement | Status | Actions |
|---|---|---|---|---|
| No assignments loaded yet. | ||||
Quick Edit Assignment
Edit the current assignment here without leaving this screen.
Create a Custom Position / Function — incident-specific or reusable for my organization
Create a complete Vanguard Command workspace for a local/company/jurisdiction title. The local name can differ from ICS while the standard ICS anchor remains available for interoperability.
Assign an ICS Position
Staff the current operational period here. Choose the position, identify the person/organization, confirm the reporting relationship, then save. Reports-to values drive the live ICS structure.
Assign a Response Function
Assign one or more organizations to a current response function. Historical assignments remain available in the tables below.
Assignment Tables
Saved assignments appear immediately. Use the scope control to review the current operational period or all periods.
ICS Positions
| Operational Period | Role | Person | Organization | Reports To | Status | Actions |
|---|
Organization Functions
| Operational Period | Function | Organizations | Lead | Status | Actions |
|---|
Incident Personnel & Reporting Structure
Current incident/operational-period personnel, position/function, organization, assignment status, and reporting relationship. Online status is shown as supplemental availability information.
| Person | Position / Function | Organization | Assignment Status | Operational Period | Reports To | Vanguard Command Status | Contact |
|---|---|---|---|---|---|---|---|
| Checking current incident staffing… | |||||||
Other Organization Members Online — Not Assigned to This Incident
| Person | Organization Position | Organization | Current Vanguard Command Area | Contact |
|---|---|---|---|---|
| Checking organization presence… | ||||
Former / Checked-Out Incident Personnel
Retained after departure for clarification, documentation, handoff, AAR, and follow-up. Checked-out personnel are not represented as current incident staff.
| Person | Former Position / Function | Organization | Final Status | Operational Period | Reported To | Checked Out | Contact |
|---|---|---|---|---|---|---|---|
| Checking former incident personnel… | |||||||
Interactive ICS Structure & Staffing
Current operational-period staffing is shown directly on the structure: Filled, Unfilled, or Not Activated. Assigned personnel photos are shown when available. Use Assign / Edit on any position to staff it.
ICS Forms — Direct Access
ICS 204 briefs saved in this browser can be reopened in the assignment workflow below. Cross-device/server persistence is not yet verified.
Position Workspace
Everything you need to start, work, document, update, and hand off your assigned position or function during this operational period.
Start Here — Be Operational in 3 Minutes
Use this short path when an event is active. Confirm your assignment, see what is due now, and begin documenting immediately.
1. Confirm
Incident · AOI · Operational Period · Position
2. Act Now
Read the first incomplete checklist items and your current tasks.
3. Use Current Forms
See the ICS forms Vanguard Command is already auto-populating for this assignment.
4. Document
Open the current ICS 214 and record significant activity as it happens.
Repeatable flow: Confirm → Act → Document → Update → Handoff.
My Position Workspace — Operational Home
Current position/function, immediate actions, operational inbox, readiness, forms, and one-click access to the tools needed to get underway.
My Position
What Should I Do Next?
What Needs My Attention
- No action items yet.
Current Auto-Populated ICS Forms
These are the current ICS forms Vanguard Command is actively preparing for this incident assignment. Review what has already been populated, then open the actual form to continue working.
Assignment Status & Due Time
Current incident and operational period
Workspace
What This Position Does
—
What I Can Decide / Limits
—
Reports To
Who Reports to Me
Current Assignment
Qualification / Credential Reference
IAP Portion
This view shows the IAP information that pertains to the selected workspace. The whole IAP remains available when needed.
Where I Fit in the ICS Structure
Shows where the selected position sits in the current ICS structure, including its supervisor and direct reports.
Start-of-Assignment Checklist
Complete or verify these checklist items when assuming the position.
Suggested Actions / Repeat During the Shift
Recommended position activities for the operational period. Review throughout the period and before each briefing.
Organization Procedures / Job Tools
Role-level procedures for the selected organization position. Current organization doctrine remains authoritative.
Role Level / Organization Guidance
Information I Need
Meetings / Briefings
Record and transcribe a briefing or meeting without leaving your operational workflow.
More Position Documentation / Handoff
My Objectives
Each saved objective must be Specific, Measurable, Achievable, Relevant and Time-bound.
| Objective | Measure | Owner / Deadline | Status | SMART | Actions |
|---|
Required Products / Deliverables
Common Errors to Avoid
Decisions, Direction & Constraints
Use the narrative field for working notes. Significant decisions should also be entered in the Structured Decision Log so the reason, authority, operational period, review trigger, outcome and ICS 214 linkage are preserved.
Risks, Issues & Resource Needs
Position ↔ Forms ↔ Assignment
The relationship is operational: select any form below to open the actual Vanguard Command form for this incident/assignment.
Vanguard Command — Position Forms
Every form number/name below is a direct hot link to the actual current Vanguard Command form.
Completed / Active Vanguard Command Forms
Saved forms for the current incident and position are shown here.
Notes / Memo Area
Searchable Message Tracking
| Time | Type | Linked To | Entry |
|---|
Shift Handoff & Position Closeout
Official Reference Links
Position summaries support operations and just-in-time orientation. Qualification, certification and credentialing remain the responsibility of the applicable Authority Having Jurisdiction.
Meeting Recorder & Transcription
Record an operational meeting or briefing, use live transcription when supported or transcribe the captured recording afterward, preserve decisions and action items, and link the meeting to the incident, operational period, ICS position, and ICS 214.
Live Transcript
The transcript remains editable. Interim speech appears while recognition is active.
Meeting Notes
Transcript Relevance Review
Review transcript entries before they are routed. Vanguard Command can suggest entries relevant to the current user, position/function, or task; you decide what stays selected.
Generated Transcript Outputs
Review and edit these before saving or routing them.
Saved Meetings & Transcripts
Searchable records for the active incident. Audio, when recorded, is retained in the local browser meeting store; transcripts and notes remain in the Vanguard Command response record.
| Date / Time | Meeting | Operational Context | Transcript / Notes | Audio | Actions |
|---|---|---|---|---|---|
| No saved meetings. | |||||
Forms — Current & Completed
Choose the record you need before opening a form. ICS 214 remains available at all times.
The Salvation Army Resource Form
Native Vanguard Command entry screen for Salvation Army operational resources. Open the current form for entry or review completed / previous resource forms from the same screen.
Automated Forms Created for My Assignment
Vanguard Command initializes these forms when the incident assignment/workspace is prepared. Each form below opens the actual current form.
Current Form
Select a form for the active incident and operational period. Saved content remains tied to the active incident/AOI/operational-period context.
Completed / Previous Forms
For ICS 214, select a prior operational-period record below. When an archived fillable FEMA PDF exists, Open Fillable PDF opens the complete form rather than separate activity entries.
Forms Library
Standard ICS forms, organization forms, local forms, and special forms. Links open official/source pages where available.
| Include | Form | Description | Group | Status | Assigned To | Links |
|---|
Add Organization / Local / Special Form
Upload Form / Attachment Metadata
Track selected local files and link them to the incident/forms workflow.
Integrated IAP Builder
Choose forms, reorder the package, set version status, and preview the compiled IAP.
IAP Assembly
Drag forms to reorder, or use the up/down buttons.
Compiled IAP / Reports Preview
This preview stays in its own contained workspace below IAP Assembly and scrolls internally when long.
Resource Tracking
Lightweight logistics layer for personnel check-in/check-out, equipment, status, typing, and location. Supports ICS 211 and ICS 218 workflows.
| Resource | Kind / Type / NIMS Type | Status | Assigned | Location | Check In / Out | Notes / Constraints | Actions |
|---|
Expense / Expenditure Tracking
Track estimated, requested, committed, paid, reimbursed, and denied expenditures across the response. Tie costs to an operational period, function, resource, cost code, funding source, and receipt/documentation record.
| Date | Category | Description / Vendor | Amount | Status | Funding / Code | Linked To | Documentation | Actions |
|---|
Communications / Activity Logging
Manual and auto-generated entries support ICS 214, communications log, situation log, and unit logs.
Log Export
All Log Entries
| Time | Type | Linked To | Entry | Actions |
|---|
Documentation Repository
Central document/photo/video register with tags, versions, audit entries, search, and filters.
Search Repository
Compliance & Audit
Records who edited what and when. Used for AAR/export package.
| Time | User | Action | Detail |
|---|
Interoperability / Offline Capability
Designed for later import/export with PDF/FDF/JSON, CAD/EOC hooks, template libraries, and offline caching.
Export Package
Build a consolidated package for IAP review, documentation, AAR, or archive.
Module 4 Help
This workspace is integrated into Vanguard Command and uses the shared incident, AOI, operational-period, identity, and authorization context.
Recommended Flow
- Load shared AOI and save incident context.
- For a new incident/event, click Start New Event, enter the event details, then click Save Incident Setup. This starts a clean Response/IAP workspace while preserving user, AOI, custom form definitions, and audit history.
- Create an operational period.
- Enter ICS and organization assignments.
- Select forms and assemble the IAP.
- Track tasks, resources, logs, documents, and audit records.
- Export the IAP or AAR package.